Executive Secretary

Job Duties

• Provide comprehensive secretarial support to the Senior Executive (C-Level);
• Calendar management and associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc;
• Co-ordinate internal and external meetings, teleconferencing, videoconferencing, property visits and corporate events;
• Screening phone calls, enquiries and requests and handle them as appropriate;
• Filing, invoicing and processing of expense claims and related record-keeping;
• Maintain files, order supplies and prepare responses to correspondence of routine inquiries;
• Coordinate the logistics and arrangements for business travels/trips of the Executive;
• Prepare minutes and consolidate reports when required;
• Handling of confidential stuff when required.

Requirements

• At least 8 years relevant experience gained from supporting a Senior Executive within a financial services or listed real estate organisation, an advantage;
• Able to work under pressure, follow-through and resolve problems;
• Excellent interpersonal skills, well-organized, independent and fast-learner;
• Strong Microsoft Office capabilities in Word, Excel and PowerPoint;
• Excellent command of both oral and written English and Chinese. Business Putonghua is an advantage;
• Proactive, attentive, meticulous and patient.