Senior Clerk - Legal

Role Objective

This role supports the Legal Data System function of the Legal department by ensuring the accuracy, integrity, accessibility and safekeeping of tenancy-related documents and legal records. The incumbent will also support other Legal team functions as required.

Job Duties

• Manage electronic records of tenancy-related documents in the Contract Management System (“CMS”), including data input, testing, data clearance, and verification
• Handle physical document storage, retrieval, release, return, and coordination with business units
• Prepare various reports including CMS reports, guarantee reports, data worksheets and stock-taking reports, ensuring completeness, accuracy and compliance with internal requirements
• Conduct regular stock-take of physical storage locations (onsite and offsite) in accordance with the relevant procedures and guidelines
• Administer CMS user access rights, including account creation, deletion and periodic access reviews
• Support other Legal team functions, including tenancy, corporate legal and litigation matters, stamping and registration tasks, and other ancillary tasks based on operational needs
• Perform Legal team administrative support, including invoice upload and data input

Requirements

• Form 7 or above
• One to three years of clerical, records management, document control, document storage systems and/or database administration experience
• Meticulous attention to detail, well-organised, responsible and able to work independently with minimum supervision
• Able to handle confidential and sensitive documents with care, discretion and a strong sense of accountability
• A good team player with effective communication and interpersonal skills
• Good command of spoken and written English and Chinese
• Proficient in Microsoft Office tools, including Word, Excel and Teams, Chinese and English word processing, Adobe Acrobat and e-Signing tools
• Exposure to AI-assisted tools, document management systems, data extraction technologies or ERP systems would be advantageous

Remuneration

We offer a 5-day work week and an attractive remuneration package commensurate to the right candidates with qualifications and working experience. Fringe benefits for staff include annual leave, paternity leave, birthday leave, volunteering leave, medical scheme, life insurance, Employee Unit Purchase Plan and performance-based incentives.

Application

If you resonate with Link's vision and aspire to develop a rewarding career with us, please apply by clicking "Apply Now".

We are an equal opportunity employer. Personal data provided by job applicants will be treated in strict confidence and used strictly in accordance with our Privacy Policy Statement for recruitment purpose only. A copy of the Statement is available on our website (Linkreit.com). Applicants not hearing from us within 6 months may consider their applications unsuccessful.